Collaborate in the Cloud – Get Everybody on the Same Page.
Pre Launch log file 2
The last weekend in June and the majority of HELP has been re-written with contextual anchors. For the screen shots we have decided to look at snagit from techsmith. We are exploring using google translation. It might be something our users could support.
Scope Phase
This is when the project is born and clearly defined as a project. In this phase the Project Manager documents the business needs in the scope document. Stakeholders agree to the details provided in the scope document and the project is authorized to proceed. At the completion of this phase everyone will know the “who, what, when, and why” related to the project.
Tasks Include:
* Identify Stakeholders
* Document Business Drivers & Needs
* Identify Mission, Goals, Objectives, & Scope
* Complete the Project Overview
Planning Phase
Planning is the major component of project management success. The use of appropriate project management tools to define and prioritize milestones is critical. The Planning phase includes project analysis, resource appropriation followed by design, development, testing, production, marketing, sales. During the Planning phase it is critical to assign resources (human and material) to tasks that need to be completed based according to a project schedule.
* Assign Resource Pool
* Review Schedule Parameters
* Create Milestones
* Create Tasks
* Identify inter-task relationships
* Develop reporting procedures for team
Planning is based on the project’s scope and will have a direct effect on the project’s success! (Success is defined as a project that is completed on time, within budget, and meets or exceeds customer expectation.)
Action Phase
During this phase everything you have committed to in your project plan plus all issues related to tasks or milestones is carried out. At the same time you measure variances and manage deviations through the project schedule to ensure that the project is delivered on time, within budget, and meets or exceeds expectations.
Additional Project Manager responsibilities include (will vary by type of business):
* Conduct Status Meetings
* Publish Status Report
* Manage Issues
* Manage Change Requests
* Perform Reviews
* Update Project Plan
* Document Lessons Learned
* Execute QA Plan
* Manage User Training
* Configure Environments
* Create Production Environments
Closeout Phase
This is the completion and resolution phase of the project. After the project team has implemented the deliverable, there is a transition from the project team to operations and / or support. New technology, applications and / or processes may include managing ongoing fixes and / or enhancement requests, as well as updating project documentation.
Tasks Include:
* Review Success Criteria
* Review Lessons Learned
* Conduct Final Meeting with Stakeholders
* Follow up on user satisfaction
Along The Way
Do not forget that your project team is built on positive relationships. You must trust the people you have working with you, and they must trust you. Let them know when they are doing well.
Click here to discover how Same-Page eStudio 7 can help you manage your project.
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Project management software is integrated into Same-Page’s eStudio web-based software. In addition to a complete project management toolkit Same-Page’s eStudio offers all the tools needed for effective online collaboration – online calendars, online file sharing, and online contact management plus much more. Your team can access all of the online project management applications from any Mac OS, Windows or Linux computer that is connected to the Internet.
The eStudio web-based project management software can be customized to suit the unique requirements of your business. Our project management software application offers issue management, task dependencies, email notification, Gantt charts, supervisor logs and work logs. Existing projects can be cloned, saving time and improving efficiency. If you need more than a To-Do List but less than Ms Project than Same-Page eStudio could be the low cost answer for your business.
The online calendar module exports easily to popular applications and has both personal and group functionality. It enables users to track tasks, events and meetings, and it is viewable using group, personal and supervisor filters. It can easily be published to a website. Document management, slide shows, discussion boards, online chat, polls and online conferencing are all included in this powerful set of project management tools. Various levels of security and comprehensive management reporting make it easy to administer the system.
You can try our eStudio online project management software absolutely free for 30 days. When you decide to deploy it, our staff will be available to assist with free training sessions as needed. For a low monthly fee, you can quickly leverage the expertise of your employees and have them managing their projects easily and more cost effectively.
Same-Page software is used by entrepreneurs, work groups and supervisors. That is why we designed our calendar software with three views–to address the particular requirements of these different user categories. Our Member Event calendar lets users manage events and meetings that involve multiple users. Our Team Event calendar is used to share events with everyone and the Supervisor calendar view allows supervisors to monitor everyone’s events.
Same-Page’s calendar software can be used to schedule meetings, send out e-mail notifications, and send RSVPs. You can publish company events to your website, send reminders automatically, and post reports via e-mail. Hyperlinks are inserted directly into the online calendar and events can be exported to Outlook. All of the features needed to keep your business on time, on track and on the same page are available via our user-friendly web-based interface.
You can add as many users as you like for a low monthly fee. When you have outgrown the 150 megabyte storage allocation, you have the option to purchase more. Our calendar software is part of a suite of more than 20 tools included in an eStudio.
We host the software on our servers and keep it updated and backed up. You have no software to purchase or download. Try it free for 30 days. You will be amazed at how quickly your employees will be using the online calendar and other groupware applications to communicate more effectively. They will be adding their calendar activities, sharing documents, posting to discussion boards and maintaining their contacts with ease and efficiency.
Mention Online Collaboration Software and most managers think of high-priced applications that only the largest enterprises can afford. The eStudio suite of groupware applications enables even the smallest of businesses to benefit from improved employee coordination. For $50 per month, businesses can deploy a powerful set of collaboration software tools, without any investment in equipment, software or expensive IT employees.
The eStudio suite includes over 30 enterprise-quality groupware applications that are accessed via a web browser. The expert staff at Same-Page maintains the system, updates it, and ensures that it is backed up. Just sign up for a 30 day trial and your employees can be using enterprise-level collaboration software applications within minutes.
They will be able to manage all their contacts, projects and calendars in one place. Your supervisors can monitor team activity and assign which areas of the collaboration software suite users can access. You will be able to publish company events to your group calendar and website. Your employees will be able to securely share files and documents with co-workers and customers. They will even be able to export their contacts and calendar events to Outlook.
Using our eStudio 7 suite of collaboration software is intuitive and easy. The groupware includes a comprehensive set of help files and, if needed, we will even train your staff at no cost. With a low monthly charge and no additional per-seat fees, there is simply no better or more cost-effective way to get your team on the same page.
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eStudio’s online tools are designed for businesses that need to increase productivity and improve communications between workers and clients. Currently eStudio’s software tools are being utilized by: Publishers, Financial Management Firms, Graphic Designers, Video Production Facilities, Educators, Web Designers, Software Developers, Public Sector Administrators, Public Relation Firms, Building Contractors, Advertising Agencies, Trade Show Exhibit Builders and many other types of businesses.
Manage projects, calendars, contacts and files with a cloud computing based solution that gives you all these project management and collaboration tools: