3 Collaboration Mistakes that Could Ruin Your Business

By Tuesday, November 17, 2015 0 No tags Permalink 0

Fostering communication and collaboration is crucial to the development and progress of your business. According to 360 Solutions, a company with 100 employees may lose up to $528,443 per year due to downtime resulting from communication issues. Based on these findings, it is safe to say that a company’s communication system can have a drastic impact on its bottom line. However, placing an emphasis on creating a comprehensive collaboration and communication strategy is imperative for businesses to achieve sustainability and long term growth.

Read through to know some common collaboration mistakes that businesses are often vulnerable to. A better understanding of these pitfalls may not only help you eliminate operational inefficiencies, but also enable you to save on downtime costs.

1.     Inappropriate Communication Tools

One of the most common mistakes that most small businesses are vulnerable to is using inappropriate collaboration tools. Tools with limited features or inefficient functional capabilities are likely to cause more harm than good to your communication system.

It is best to invest in a well-integrated communication program that facilitates various aspects of work to collaborate and maintain control over workflows. By using a comprehensive software package, you can ensure that your remote collaboration is as good as face-to-face communication.

2.     Not Developing a Collaboration Plan

In order to get all parties on the same page make sure that you provide your workforce with proper guidelines addressing how the communication should take place, which tools should be used, when the teams are required to communicate, and other related matters. With a proper collaboration and communication strategy, not only can you improve coordination among team members, but also eliminate errors that could potentially cause serious harm to your business in the long run.

3.     Using Inconsistent Collaboration Approaches

Inconsistency is perhaps the most detrimental collaboration mistake. Often times the technique or approach the sales and marketing teams use are different from what is being used on the shop floor or by management. This leads to inconsistent workflow processes, which may affect the overall productivity and performance of the company.

In order to avoid this, make sure that you implement technology and approaches that fit the needs of both internal and external communication. Using the same approach may create uniformity and reliability leading to improved communication.

Collaboration is a critical element for the growth and success of your business. Luckily, there are software solutions available to overcome pitfalls common among small businesses. Using those solutions, you may effectively improve your communication to drive your business toward continued success and growth.

Looking for reliable collaboration tools? Contact us or call us at 1-877-765-2655, collaboration software

When Old Customer(s) Return

Same-Page has been in business for 15 years and we really got to know some of the Admins for our thousands of customers along the way. Over the years we served as a web portal for the touring production for a band that uses a tongue as a logo (yes that one). We also played an important role in helping a fledgling bio-tech company manage their operations and find major underwriting. We’ve seen many companies go belly up because of recession influences on budgets and we’ve had some merge with their own competitors.

Last week we had two past Admins signed up for new eStudios because they got new jobs. As project manager and as office manager these two Admins are major influences in their companies (Video Surveillance and Big Data) and they choose to start new subscriptions of eStudio. Both Admins provided significant feedback and helped us make our product better.

We look forward to collaborating with our new “old” customers.

Metcalf’s Law Is It Still Correct ?

By Tuesday, February 18, 2014 0 No tags Permalink 2

Metcalfe’s law states that the value of a telecommunications network is proportional to the square of the number of users of the system (n2). First formulated by Robert Metcalfe in regard to Ethernet, Metcalfe’s law explains many of the network effects of communication technologies and networks such as the Internet and World Wide Web.

The law has often been illustrated using the example of fax machines: A single fax machine is useless, but the value of every fax machine increases with the total number of fax machines in the network, because the total number of people with whom each user may send and receive documents increases.

In the case of eStudio (as collaboration software) n2 describes accurately two factors. First, the number of users registered to an eStudio squares the likelihood of successful ecosystem launch. Second, the adoption rate of the network per market.

How Does My Business Get A Good Adaptation Rate for Collaboration Software?

The reality is that each and every business is unique. The ability to benefit from collaboration collaboration depends on getting a good product fit with the workers core competencies and business culture. If there is average rate of computer competency in your business then you should be able to be deploy cloud software successfully.

As a customer support specialist at same-page.com I help our customers get started using our collaboration software. I find a pretty high adaptation rate when the company has found us after entering a “pain cycle”. Everyone’s scheduling are out of whack, nobody knows which file is the right one to approve, a major project has gotten bogged down or a customer has been forgotten. Usually the business “pain” stimulus drives solution acceptance by its users. Sometimes more pro-active interaction is required.

Our new Forms Tool will allow you to create forms that can be inserted to extend the interaction a user might have with the collaboration software.

Keys to Successful Group Collaboration

You can try do it alone. But should you? However independent you may think you are, no one can achieve as much working alone as they can with the collaborative help of others. Group results is often better, especially when the group collaboration is truly working together. When a group is really in sync it becomes a team. It’s amazing the amount of progress that can be made when a team is formed. No team?; then working together is harder and even counter-productive to success. The key is to start collaborating for a common purpose.

Here are ten ways to enhance collaboration and to make larger teams successful in an eStudio online office.

1) Analyze before you jump. Promote a clear understanding of the what, who, how, why. Unite the group together with a clear vision. Without a clear and common purpose – the reason for being together that everyone shares – collaboration will never reach its optimum potential.

2) As a group develop concrete, attainable goals. Common goals focus group energy.

3) Use an online office to communicate openly. Effective collaboration can be promoted through discussion boards designed to foster dialog among the group. Online office forum software encourages open and honest communication about ideas, experiences and opinions.

4) Group lists are very important where a company hierarchy is present. Hierarchy structure can be a barrier to the free flow of communication. Use eTeam functions for managing users so that individuals communicate effectively with their groups.

5) Build hybrid groups. Collaborative groups combine the strengths of each person. Let each person contribute so all team members are acknowledge, valued and deployed.

6) Think openly. Collaboration is an act of creation. Bring people together to find synergy – the sum being greater than the contribution of each individual. Collaboration will be enhanced when people feel comfortable about sharing their ideas, and worry less about whose idea gets implemented.

7) Determine accountability. Someone must be the administrator of the online office. But there can be many team leaders. Greater collaboration will come when everyone feels responsible; when everyone is comfortable and empowered to take the initiative. Collaborative groups are mobs, teams may have a leader, but teams are filled with people ready to do what it takes to achieve results.

8) Compete externally. It is hard to collaborate when you feel competition within the group. Competition for power, position, ideas and more all get in the way of collaborative success. With a clear purpose and goals, people can be clear on what they are trying to accomplish and how to do that in service of the team’s success, not their personal (or departmental) success.

9) Hold regular group meetings. It’s easy to get lonely or lack initiative when you’re working away from other team members. One way to avoid this problem is to regularly gather all staffers in a virtual session to review work progress. Meeting face-to-face will build employee loyalty and help teams cement good working relationships.

10) Ask for feedback. Productive collaborative work requires two-way communication. It’s important to solicit feedback so everyone can talk about what’s working and what’s not. When remote collaboration is new, you may want to talk to team members directly to solicit comments. After everyone is working comfortably, you might automate a feedback channel.

These ten collaboration tips will help you work better with others. The group might be a true working team, or it might be a group gathered for a one-time event to solve a problem or complete a task. The more these tips are implemented, the more successful the collaborative results will likely be.

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