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Document Management Software – What It Really Cost a Company Per Year

By bcollen Saturday, January 16, 2016 0 Document Management Software No tags Permalink 0

Recently we published a blog post about the costs for our project management software against that of our competitors. The post was well received and we have decided to do the same for the cost for document management software from us and our competitors. eStudio does not charge for users but does charge for extra storage- however we discount storage based on how much your company actually requires. Since there are over 1,000 “competitors” this could be a daunting assignment for anybody doing cost analysis. Below are the costs of Same-Page eStudio for public cloud-based document management software versus five of our largest competitors in the public cloud-based Document Management arena (serving SMB level customers > 100 users) and five of our best competitors in the public cloud-based Document Sharing arena (serving Start-up customers < 50 users).

We have used www.toptenreviews.com to gather a list of document management software (Same-Page is not listed) and augmented it with a few of our most worthy competitors in the document sharing / management software space. Some of the lower priced services listed on TopTenReviews are primarily backup service and not truly a workflow-sharing service. Also cheaper services may be piggy-backing on Amazon Web Services, Google, or Microsoft cloud platforms and are not in full control over access to your data.

START-UP Less than 50 users

eStudio 7 $579 500 MB
Egnyte Office $4,200 5 TB
Dropbox for Business $6,000 1 TB
Box $3,000 100 GB
Google $3,000 30 GB

SMB 100 users

eStudio Plus $2,299 5 GB
engyte Business $16,800 10 TB
Dropbox for Business $18,000 (unlimited*)
Box $18,000 (unlimited*)
Google $12,000 (undisclosed)

This analysis points out that with Same-Page eStudio you really do get what you pay for and that a cloud business model that is based on “unlimited users” is definitely more cost-effective than what is offered by the “bigger guys”. Because eStudio puts the end-user in control of their files your company will not have storage bloat and you will always know where in the cloud the proper version of a file is located. Click here if you need more price information or call 877-765-2655 if you would a demonstration of our Document Management Software.

NOTES
Our criteria for less than 50 users is that the company is using less than 500 MB on an ongoing basis. Costs are based on subscribing for 1 year of service and do not including any duration discounts from our competitors (usually 10%). Should you require an extra 10 GB of storage (including backup) our charge is $1,500 per year.

Our criteria for 100 users is that the company is using less that 5 GB on an ongoing basis. Costs are based on subscribing for 1 year of service and do not including any duration discounts from our competitors (Usually 10%). Should you require more than 10 GB of additional storage we would suggest that you subscribe to eStudio eXtreme, our private cloud product, for $6,000.00 per year. eStudio eXtreme allows us to configure hard drives based upon your requirement. The standard configuration in dual 1 TB drives.

Project Management Software – The Actual Cost

Recently we received a request from a prospective customer for a clear and concise analysis of the cost for our project management software against that of our competitors. eStudio does not charge for users but does charge for added projects. Since there are over 2000 “competitors” this could be a daunting task for anybody doing cost analysis. However below you will find charts that show the cost of Same-Page eStudio for project management against five of our largest competitors in the Project Management arena (these usually serve enterprise level customers > 100 users) and five of our best competitors in the Task Management arena (these usually serve start-up customers < 50 users).

We have used www.toptenreviews.com to gather a list of project management software (Same-Page is listed as #8 on a list of 10 products) and augmented it with a few of our worthy competitors in the project / task management software space.

Project Management Software 50 users cost analysis

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Project Management Software 100 User Cost Analysis

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It is very clear from this analysis that the cost savings that can be achieved using Same-Page eStudio is substantial. If you wish to review our feature list then please click the links to project management and task management that are provided in the first paragraph. We will be adding new cost analysis posts for our document management functions, our contact management function and our collaboration software as a “virtual office” product in the near future.

NOTES:

*Our criteria for 50 users is that each user is either running 1 project on an ongoing basis (50 projects) or requires a login to input data on multiple projects.

*Our criteria for 100 users is that each user is either running 1 project on an ongoing basis (100 projects) or requires a login to input data on multiple project

*In some instances enterprise prices were only available via quote. For those competitors we have used the highest quoted price X the number of users and deducted 10% from the highest listed price.

3 Collaboration Mistakes that Could Ruin Your Business

By Eric Tuesday, November 17, 2015 0 Collaboration Software No tags Permalink 0

Fostering communication and collaboration is crucial to the development and progress of your business. According to 360 Solutions, a company with 100 employees may lose up to $528,443 per year due to downtime resulting from communication issues. Based on these findings, it is safe to say that a company’s communication system can have a drastic impact on its bottom line. However, placing an emphasis on creating a comprehensive collaboration and communication strategy is imperative for businesses to achieve sustainability and long term growth.

Read through to know some common collaboration mistakes that businesses are often vulnerable to. A better understanding of these pitfalls may not only help you eliminate operational inefficiencies, but also enable you to save on downtime costs.

1. Inappropriate Communication Tools

One of the most common mistakes that most small businesses are vulnerable to is using inappropriate collaboration tools. Tools with limited features or inefficient functional capabilities are likely to cause more harm than good to your communication system.

It is best to invest in a well-integrated communication program that facilitates various aspects of work to collaborate and maintain control over workflows. By using a comprehensive software package, you can ensure that your remote collaboration is as good as face-to-face communication.

2. Not Developing a Collaboration Plan

In order to get all parties on the same page make sure that you provide your workforce with proper guidelines addressing how the communication should take place, which tools should be used, when the teams are required to communicate, and other related matters. With a proper collaboration and communication strategy, not only can you improve coordination among team members, but also eliminate errors that could potentially cause serious harm to your business in the long run.

3. Using Inconsistent Collaboration Approaches

Inconsistency is perhaps the most detrimental collaboration mistake. Often times the technique or approach the sales and marketing teams use are different from what is being used on the shop floor or by management. This leads to inconsistent workflow processes, which may affect the overall productivity and performance of the company.

In order to avoid this, make sure that you implement technology and approaches that fit the needs of both internal and external communication. Using the same approach may create uniformity and reliability leading to improved communication.

Collaboration is a critical element for the growth and success of your business. Luckily, there are software solutions available to overcome pitfalls common among small businesses. Using those solutions, you may effectively improve your communication to drive your business toward continued success and growth.

Looking for reliable collaboration tools? Contact us or call us at 1-877-765-2655, collaboration software

4 Strategies to Secure your Corporate Network

By Eric Friday, November 13, 2015 0 Uncategorized No tags Permalink 2

In today’s business environment, nothing is more vulnerable than your network. The FBI estimates that security breaches cause US businesses a loss of US$67.2 billion every year due to downtime and data losses.

In order to keep your system functional and your employees productive, you need to be sure that your network is secure and safe from potential threats. A multi-layered approach is essential to safeguard traffic, ensure secure access to data, and prove the current and future value of your company.

To help you with creating a safe corporate network, here are four strategies.

1. Create a Network Security Policy

Start by developing a formal security policy to protect your intranet or extranet environment from potential threats. The policy should clearly specify who is authorized to use the network, how the network can be used, what types of network activities are allowed, and which ones are prohibited. Besides, put in place a strong encryption and remote access policy to provide appropriate guidance to employees regarding safe networking practices.

2. Secure the Network

Use a self-defending network strategy to protect your environment from unique and unusual threats. Be sure that all the data traveling through the network is encrypted and generated by authenticate users. Integrate high-end encryption and authentication tools to empower the system with self-defense mechanism.

In addition to this, install smart network monitoring tools to identify and culminate tempering and other security breaches just as the issue arises. Moreover, arrange for surveillance of network equipment and building to monitor the site for suspicious activities.

3. Use a Secure Backup Plan

Data protection should essentially be a part of your IT strategy. Using the approach, your business may survive everything from accidental file deletion to natural catastrophic event.

As a best practice, backup data should be stored in a secure, remote location away from the primary site of your business. This may ensure optimal protection of data from physical and cyber threats.

4. Get Employees Involved

Your employees can play a crucial role in protecting your business network. Without proper knowledge of data security issues, your employees may not understand their role in keeping the system safe and protected. It is best to involve them in protecting the network by providing them with appropriate training and informative materials about security, as well as their role in preserving the integrity of the corporate network.

Owing to the growing network security issues, system security should be an essential in your corporate budget items. To learn how you can develop a safe corporate network, contact us online or call us at 877-765-2655.

4 Signs You Need a Document Management System

By Eric Thursday, November 12, 2015 0 Uncategorized No tags Permalink 0

Gone are the days when organizations relied on paper-based document management. Digital record keeping has not only transformed how we handle our organizational data but has made the business environment more efficient and securer than ever before.

Why Corporate Network Security is Essential for Your Business

By Eric Tuesday, November 10, 2015 0 Uncategorized No tags Permalink 0

Do you know that your organization is vulnerable to serious network security threats?

With organizations relying more and more on network technologies, security has become a key concern in the modern business environment. Although large businesses are more susceptible to network threats, small and medium sized firms are not safe from security risks. It only takes a small security lapse for a small business to become the target of eavesdroppers and hackers.