Document Management Software – What It Really Cost a Company Per Year

By Saturday, January 16, 2016 0 No tags Permalink 0

Recently we published a blog post about the costs for our project management software against that of our competitors. The post was well received and we have decided to do the same for the cost for document management software from us and our competitors. eStudio does not charge for users but does charge for extra storage- however we discount storage based on how much your company actually requires. Since there are over 1,000 “competitors” this could be a daunting assignment for anybody doing cost analysis. Below are the costs of Same-Page eStudio for public cloud-based document management software versus five of our largest competitors in the public cloud-based Document Management arena (serving SMB level customers > 100 users) and five of our best competitors in the public cloud-based Document Sharing arena (serving Start-up customers < 50 users).

We have used  to gather a list of document management software (Same-Page is not listed) and augmented it with a few of our most worthy competitors in the document sharing / management software space. Some of the lower priced services listed on TopTenReviews are primarily backup service and not truly a workflow-sharing service. Also cheaper services may be piggy-backing on Amazon Web Services, Google, or Microsoft cloud platforms and are not in full control over access to your data.


START-UP Less than 50 users

  • eStudio 7                                            $579         500 MB
  • Egnyte Office                                    $4,200     5 TB
  • Dropbox for Business                     $6,000     1 TB
  • Box                                                     $3,000     100 GB
  • Google                                               $3,000     30 GB

SMB  100 users

  • eStudio Plus                                     $2,299       5 GB
  • engyte Business                               $16,800   10 TB
  • Dropbox for Business                    $18,000    (unlimited*)
  • Box                                                     $18,000    (unlimited*)
  • Google                                               $12,000    (undisclosed)

This analysis points out that with Same-Page eStudio you really do get what you pay for and that a cloud business model that is based on “unlimited users” is definitely more cost-effective than what is offered by the “bigger guys”. Because eStudio puts the end-user in control of their files your company will not have storage bloat and  you will always know where in the cloud the proper version of a file is located. Click here if you need more price information or call 877-765-2655 if you would a demonstration of our Document Management Software.


Our criteria for less than 50 users is that the company is using less than 500 MB on an ongoing basis. Costs are based on subscribing for 1 year of service and do not including any duration discounts from our competitors (usually 10%). Should you require an extra 10 GB of storage (including backup) our charge is $1,500 per year.

Our criteria for 100 users is that the company is using less that 5 GB on an ongoing basis. Costs are based on subscribing for 1 year of service and do not including any duration discounts from our competitors (Usually 10%). Should you require more than 10 GB of additional storage we would suggest that you subscribe to eStudio eXtreme, our private cloud product, for $6,000.00 per year. eStudio eXtreme allows us to configure hard drives based upon your requirement. The standard configuration in dual 1 TB drives.

Document Management Software That Works for SMB

By Monday, February 1, 2010 0 No tags Permalink 0

The paperless office has been the dream of managers ever since the computer became common in workplaces decades ago. For many smaller businesses, this dream has not become a reality. Until recently, only the largest of enterprises could afford the prohibitive cost of implementing an effective digital document management software.
Document Management Software Screen Shot

Now, all of that has changed with the document management features which have been built into our eStudio collaboration software. For a small monthly fee, you can have your employees, freelancers and clients using a document management system that rivals the expensive in-house systems of the largest enterprises. The eStudio 6 solution includes 150 megabytes of storage with the option to purchase more as needed.

Our eStudio document management software will increase productivity and save money. You will save countless hours currently wasted by employees searching for misfiled documents. You will save on the cost of making and storing hard copies. You will save time wasted in sending e-mail attachments that do not arrive at their destination. You will avoid important documents landing up in the wrong hands. Most important, you will be certain that everyone on your team is working from the same page.

The document management software is located on our servers and is maintained and backed up by our expert IT staff. There is no nothing to download or keep updated. eStudio is accessible using any computer connected to the Internet. The user authentication system allows you to control who has access to the system, as well as to which documents within the system. Try it free for 30 days and see what an enterprise-level document management software can do for your business.

Document Management Software Free Trial